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Coordinator of Stewardship and Development

St. Paul Catholic and Newman Center

Posted: August 2021
Status: Open


St. Paul Catholic and Newman Center

Bloomington, IN



Position Description:

The Coordinator of Stewardship and Development leads and manages St. Paul Catholic Center’s donor stewardship efforts, the Annual Fund Campaign, and supports various other projects in the area of mission advancement, stewardship, and development. Responsibilities also include identifying, meeting, cultivating, and soliciting parishioners, alumni, parents of alumni, parents of current students, and current students upon graduation, through prospective and current donor phone calls, in-person meetings, appeals, and assistance in event execution.  A primary objective of this position is to build a culture of giving, not just in our parishioners, but in our current students, young alumni, and parents of our current students and young alumni. 

This position is also responsible for designing, implementing and managing a comprehensive donor relations and stewardship program that appropriately and consistently promotes interaction with, and recognition of, donors at all levels to maintain and deepen our philanthropic relationships. 

This position also ensures consistent and effective dissemination of information through select development-related print and electronic communications pieces in order to achieve strategic goals and help the on-going success of ministerial programs and operations. 


Main Responsibilities: 


  • Parish Stewardship
    • Manages a comprehensive annual stewardship plan for Sunday and Holy Day collections and major gifts, including:
      • Executing the annual in-pew stewardship appeal.
      • Executing the annual United Catholic Appeal as directed by the Archdiocese.
    • Creates and implements donor stewardship recognition programs and initiatives designed to both thank and recognize donors for their gifts and enhance the donor experience, as well as to strategically encourage them to raise their level of giving.
    • Provides the necessary support and information to donors to ensure them that their gifts are being directed for their intended use.
  • Annual Fund Campaign
    • Creates, maintains, and executes a comprehensive Annual Fund plan.
      • The Annual Fund includes encouraging and promoting weekly and monthly donations to St. Paul’s to support the work of our Campus Ministry.
    • Develops, creates, and disseminates Annual Fund appeals.
      • This consists of a fall parents welcome letter, parents appeal, young alumni appeal, calendar year-end appeal, Easter appeal, tax receipts, and other special appeals.
  • Prepares and disseminates Capital Campaign pledge reminders.
  • Gift Cultivation and Solicitation
      • Identify, cultivate, solicit and close high volume/low dollar gifts. 
      • Maintain an active pool of prospective benefactors (resident parishioners, students, young alumni, parents of students and young alumni) who can support the organization.
        • Qualifying, soliciting and stewarding first-time donors.
        • Building a culture of repeat giving from the aforementioned audiences.
        • Focus will include:
      • Make phone calls, send emails and set meetings; provide appropriate thank you and follow up communication before and after meetings.
      • Enter contact reports, notes and general information as needed into donors’ and prospective donors’ database records.
      • Conduct discovery and research of alumni and parents to develop a robust alumni and parents network.
  • Pastoral Intern Fundraising Supervision
    • Supervise the fundraising and development work of the Pastoral Interns.
    • Plan and direct their weekly development activities on behalf of St. Paul Catholic Center.
    • Help them to develop their own mission partners and ensure they meet their fundraising goal.
  • Communications and Marketing
    • Manages the production and distribution of the St. Paul Catholic Center’s annual report including the compilation of articles, photos and donor reports.
    • Manages the production and distribution of two print newsletters and a comprehensive annual report distributed to the parish and outside potential and current donors.
    • As needed, collaborates with the other staff to update the Newman Center’s social media outlets.
    • Develops and updates fundraising brochures and fliers, video testimonials of students and strategically selected parishioners, and development-related materials for the advancement of St. Paul Catholic Center, its student ministries and its development program.
  • General Development Office Responsibilities
    • Specific areas of responsibility include marketing materials, event programs, speaker preparation, solicit and steward event sponsorships as needed, and assistance with the overall event success.
    • Coordinates with the Pastoral Intern for Hospitality the execution of strategic special events for St. Paul Catholic Center, which could include donor dinners and receptions, select tail gates, Baccalaureate reception, guest lectures and other development special events, primarily to achieve donor cultivation and stewardship.
    • Assists the Director of Mission Advancement in the creation, implementation and maintenance of specific written procedures for work-flow processes associated with the Annual Fund Campaign.
    • Positively represents to the highest standard of ethics and in a professional manner, St. Paul Catholic Center and the Archdiocese of Indianapolis at community and regional charity events.
    • Assists the Director of Mission Advancement in assuring that Annual Fund Campaign expenses are maintained within the development budget.
    • Other duties as assigned by the Pastor and Director of Mission Advancement in support of the St. Paul Catholic Center, its fund development program, ministries and operations.


Position Specifications:

  • Bachelor’s degree or higher in Marketing, Business, Communication, Non-Profit Management or another related field preferred.
  • Computer Skills: Proficiency using Microsoft Office and Google Forms and other database programs. Aptitude for learning and using other systems. Familiarity with social media outlets.
  • A valid driver’s license and reliable means of transportation.
  • Ability to manage an operational budget.
  • Must be able to understand and to comply with the Archdiocese of Indianapolis Code of Conduct.
  • Must be an active practicing Catholic.
  • Must be able to complete successfully the Archdiocese of Indianapolis Child Safety Training.
  • Background screening required.


Skills and Abilities:

  • Passion, enthusiasm and an affinity for the mission of the Catholic campus ministry, and the ability to effectively communicate same.
  • A positive, can-do attitude with strong self-direction and a desire to take the initiative and ensure excellence.
  • Excellent verbal communication skills with an aptitude for public speaking.
  • Commitment to continuous learning.
  • Thoroughness in planning and implementing work, including goals, timetables, and formulating action steps to achieve objectives.
  • Ability to be flexible, work independently on a variety of projects, within stated deadlines, in a fast-paced office environment.
  • Effective interpersonal, verbal, and written communication skills to work with staff, students, board members, donors, volunteers and vendors.
  • Familiarity and skill with, or a willingness to learn, the tools of the trade in creating development print and electronic communication pieces, marketing, public relations and promotions.


Working Environment:

  • Normal work hours require week days, and on occasion, evenings and weekends
  • Occasional day-trip and overnight travel and long-distance driving required
  • Safeguard sensitive information
  • 30 minutes for prayer/reflection/daily Mass attendance is considered part of the work schedule


Please contact Tom Recker, Director of Mission Advancement at 812/339-5561, ext. 214 or at [email protected]


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